Project Management: Every task owned, dated and watched
A project board that flags work with no owner, no date or no movement, and drafts the weekly status for you to approve.
What goes wrong
On most projects, slipping work shows up late. A task has no owner, a date quietly passes, or something is waiting on a client and nobody noticed.
The status report is then rebuilt by hand every week from whatever people remember to tell the project manager.
What needs to change
Slipping work should show up while there is still time to fix it. Every task needs an owner and a date, and the weekly status should be drafted from the board, not rebuilt by hand.
The system
A project control board with a few rules built in. Every task needs an owner and a date. Each day the board checks for tasks that are overdue, blocked or waiting on a client and puts them first. The weekly status is drafted from the board and sent once the project manager approves it.
How it works
Starts when a task changes, or the working day starts. Ends with a weekly status ready for the project manager to approve.
- Set up from a template. Tasks, owners and dates for this type of project.
- Updates go onto the board. One place to look, so there is no hunting through emails.
- A daily check runs. Anything with no owner, overdue, blocked or waiting on a client rises to the top.
- The weekly status is drafted. Built from the board and ready to review.
- The project manager approves. Plans change when the project manager decides, and the status goes out.
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